Orders - Order Lines

Order Lines

Order Lines is a subsection within the Orders tab that lists orders at the line level. You will see the parts and qty’s on the orders. This will also show OPEN, ON HOLD, BACKORDERS, PRE-RELEASE, SHIPPED, CANCELLED AND ALL. In addition, you will see what parts are shipping. The columns, Filters, searches, customization will work the same as the Order

  • Some new columns not listed in the Order section – Start by looking at Open section under Order lines.

    • Column Headers.

      • Account Number – This is the account the order ships under.

      • Line Number – Each part number on an order will have its one line. Each line is separated by a line number.

      • Item number – Part number.

      • Description – Description that either comes in the order from the customer or what has been created in E1.

        • If a customer sends us the description in the order- their description will be displayed.

        • If the customer leaves the description field blank when they send the order, then the system will default to the description that was created in E1.

      • Q Ordered – This is the number of units the order requests us to ship.

      • Q Shipped – This is the number of units we shipped.

      • Q Open – if we did not ship the full amount requested, the balance that needs to ship will show here.

      • B/O - If we do not have enough available stock for the amount that is ordered than a Y would show here. If we have enough stock then it shows as “N”.

      • Voided – This is if the order has been voided.

      • Ship To – Where the order is being shipped to.

      • Ship By Date – This is the date we need to ship the order by – This date can be populated by the customer for future dates. If they leave it blank then the date defaults to the day after we receive the order.

      • Ship after date – This really means to ship on or after this date. This date can be populated by the customer for future dates. If they leave it blank, then it defaults to the date we receive the order.

      • Unit price – This comes over in the order.

      • price – price customer send multiplied by the number of units requested.

      • Tracking # link – If the order is shipped then the tracking number will show up here. It is also a link to the carrier website which will open up automatically once the link is clicked.

    • Order Items – The show summary of the items we have orders for.

    • Backlog Items - This will show the total qty at the part number level or stock that needs to ship. Note: Backlog is the total number of parts that have to ship. Backorder means we are short stock and cannot ship.

      • Column Headers – New that has not been described before.

        • Demand Qty – This is the account the order ships under.

        • Available Qty – This is the available amount from the item status. Not the physical on hand.

        • Qty Short – This is Available minus demand. If the demand is more than available then there is a shortage.

        • QTY on PO– This the qty coming in under an ASN

        • Warehouse – This is what location the stock is available in.

          • EU – European warehouse

          • FR – ZFRC – Fremont Milmont Warehouse

          • FR –ZKTC – Fremont Kato Warehouse

          • LN – ZLVC – Louisville Enterprise Warehouse

          • LA – ZLBC – Ontario

      • Q Open – if we did not ship the full amount requested, the balance that needs to ship will show here.

      • B/O - If we do not have enough available stock for the amount that is ordered than a Y would show here. If we have enough stock then it shows as “N”.

      • DCL qty on hand – This is stock owned by DCL

      • QTY on WO – This would be stock that we are building.

      • QTY on Hand – This is the physical qty on hand.

      • QTY on Hold – This is the qty we have on hold for the part.

      • QTY Committed– This is a commitment to WO’s within DCL inventory system.

      • QTY in PROC– When an order ships, the part number required moves from FF commitment to PROC commitment. PROC stands for in-process. After order ships, there is no longer an FF order commitment and there is a slight delay of no more than 5 minutes before the stock is deducted from ON HAND. The PROC commitment accounts for the stock before it is deducted from the system.

Filter choices 

  • Warehouse – Filter by the warehouse the orders are shipping from.

  • Account – Filter by the account the orders are shipping from.

  • Short only – check the box if you only want to see items that have against net availability – This number will be the same as Net Availability from Item Status.

  • B/O Line only – This will show shortages based on FF orders only. For orders stage 40 and below.

  • Shipped Items – This will show a list of items and how many have shipped within a time frame – The columns meanings are the same as already mentioned.

    • Filter Choices

      • Warehouse – Filter by the warehouse the orders are shipping from.

      • Account - Filter by the account the orders are shipping from.

      • Shipped Date – This is sorting by the date shipped. Click on the drop-down and the customer can customize the date range.

      • Total – Shows item totals.

        • Total – It will show item totals separated by warehouse and account number.

        • Total by Accounts – It will combine the totals by warehouse but still separate by Account number. I.E B2B account Separated from B2C account.

        • Total by Item – sums the total shipped by the items number only. Combines account and warehouse to one number.

        • Sums the totals by warehouse – Combines account number and separates the parts only by warehouse.

        • All Items – Shows a total of Backlogged items and Items shipped.