How do I Find the Monthly Freight Invoice?
All freight charges will appear under the 9.0 Freight Invoice tab (9.0FRT$).
The 9.0FRT$ tab will include single lines (per class) for the freight charges for the month (i.e. orders shipped in that month). The 9.0FRT$ tab will not show the order details.
Here's how to find your freight invoice in eFactory. You can download a hard copy any time you choose.
General Freight (GF) Codes and Their Meanings
GF codes are used by accounting to identify charges as general freight.
Code | Meaning | Notes |
GF01 | Freight Charges | Discounted Base Charges |
GF02 | Additional Charges | Carriers may charge additional fees, such as delivery area surcharges, fuel, address correction. These charges are known as adjustments. |
GF03 | Return Charges | Returns shipped back to DCL (reroute to shipper, undeliverable, refused package, etc) |
The total freight (9.0FRT) will match the dollar value of a downloaded freight invoice from the same period in eFactory under the Administrative/Freight module. The eFactory report does not separate charges by the GF classification, but the total will match.
About Your Freight Invoice
What’s Included
You are invoiced when DCL receives an invoice from the carrier, not when an order ships.
The orders/shipments identified Freight charges section under the Administrative/Freight module and the 9.0Freight$ would not match the current month’s orders/shipments list on the 9.0 SHIP DETAIL tab.
The freight charges section under the Administrative/Freight module may include current months and past months' orders/shipments.
The freight charges section under the Administrative/Freight module may not include all current month’s orders/shipments because DCL has not received the freight invoice from the carrier. Those freight charges will be included in future freight charges.
When to Expect an Invoice
Based on your agreement with DCL, you will be invoiced once or twice per month for freight charges.
In the Freight Charges section under the Administrative/Freight module, you’ll see a “Billing Period” column. This allows you to separate the first invoice of the month from the freight charges for the second half of the month.
B1 Billing Period - The billing period ending in “B1” includes freight charges received by DCL from the carrier from the 1st-13th of that calendar month. These charges are invoiced separately and can include base, adjustments, and return charges.
B2 Billing Period - The billing period ending in “B2” includes freight charges received by DCL from the carrier from the 14th through the end of that calendar month. These charges are invoiced separately and can include base, adjustments, and return charges.
Tracking Freight per Order
To find the order number and ship date on the Freight report under the Administrative/Freight module.
REFERENCE # is the order number
TRANS.DATE is the date the order shipped
Understanding Freight Adjustments
You may see an additional charges or adjustment to the original freight charge – previously invoiced.
An adjustment can be in any category, but most often seen in one of these four.
Gov. Charges (Government Charges) — These charges refer to all international “government” type freight charges. These include but are not limited to the below items. A copy of your D&T for the month can be found on your Invoicing Detail “Duties & Taxes” tab
Canada GST
British Columbia PST
Customs Duty
Electronic Entry for Formal Entry
Food and Drug Administration Clearance
Individual Formal Entry
Original VAT
Vat on Disbursement Fee
Disbursement Fee
Merchandise Processing Fee
Mexico IVA Freight
Original VAT
Special Brokerage Processing Fee
Storage Fee
Broker Fee
Brokerage Fee
Duties
Taxes
FF Adj Charges (Fulfillment Adjustment Charges) — These charges refer to miscellaneous adjusted fulfillment charges. This includes but is not limited to:
Address Correction
Additional Handling
Large Package
Label Created
Saturday Delivery
Dangerous Goods
RS Adj Charges (Returns Adjustment Charges) — These refer to return charges such as:
Undeliverables
Refused package
Bad address
Other return types