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Understanding Freight Charges in Monthly FF Summary Report
Understanding Freight Charges in Monthly FF Summary Report

How to reconcile your monthly and bi-monthly freight billing with the order data provided by the Administrative/Freight module in eFactory.

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Written by Maureen
Updated over a week ago

How do I Find the Monthly Freight Invoice?

All freight charges will appear under the 9.0 Freight Invoice tab (9.0FRT$).

The 9.0FRT$ tab will include single lines (per class) for the freight charges for the month (i.e. orders shipped in that month). The 9.0FRT$ tab will not show the order details.

Here's how to find your freight invoice in eFactory. You can download a hard copy any time you choose.

General Freight (GF) Codes and Their Meanings

GF codes are used by accounting to identify charges as general freight.

Code

Meaning

Notes

GF01

Freight Charges

Discounted Base Charges

GF02

Additional Charges

Carriers may charge additional fees, such as delivery area surcharges, fuel, address correction. These charges are known as adjustments.

GF03

Return Charges

Returns shipped back to DCL (reroute to shipper, undeliverable, refused package, etc)

The total freight (9.0FRT) will match the dollar value of a downloaded freight invoice from the same period in eFactory under the Administrative/Freight module. The eFactory report does not separate charges by the GF classification, but the total will match.

About Your Freight Invoice

What’s Included

You are invoiced when DCL receives an invoice from the carrier, not when an order ships.

  • The orders/shipments identified Freight charges section under the Administrative/Freight module and the 9.0Freight$ would not match the current month’s orders/shipments list on the 9.0 SHIP DETAIL tab.

  • The freight charges section under the Administrative/Freight module may include current months and past months' orders/shipments.

  • The freight charges section under the Administrative/Freight module may not include all current month’s orders/shipments because DCL has not received the freight invoice from the carrier. Those freight charges will be included in future freight charges.

When to Expect an Invoice

Based on your agreement with DCL, you will be invoiced once or twice per month for freight charges.

In the Freight Charges section under the Administrative/Freight module, you’ll see a “Billing Period” column. This allows you to separate the first invoice of the month from the freight charges for the second half of the month.

  • B1 Billing Period - The billing period ending in “B1” includes freight charges received by DCL from the carrier from the 1st-13th of that calendar month. These charges are invoiced separately and can include base, adjustments, and return charges.

  • B2 Billing Period - The billing period ending in “B2” includes freight charges received by DCL from the carrier from the 14th through the end of that calendar month. These charges are invoiced separately and can include base, adjustments, and return charges.

Tracking Freight per Order

To find the order number and ship date on the Freight report under the Administrative/Freight module.

  • REFERENCE # is the order number

  • TRANS.DATE is the date the order shipped

Understanding Freight Adjustments

You may see an additional charges or adjustment to the original freight charge – previously invoiced.

An adjustment can be in any category, but most often seen in one of these four.

  • Gov. Charges (Government Charges) — These charges refer to all international “government” type freight charges. These include but are not limited to the below items. A copy of your D&T for the month can be found on your Invoicing Detail “Duties & Taxes” tab

    • Canada GST

    • British Columbia PST

    • Customs Duty

    • Electronic Entry for Formal Entry

    • Food and Drug Administration Clearance

    • Individual Formal Entry

    • Original VAT

    • Vat on Disbursement Fee

    • Disbursement Fee

    • Merchandise Processing Fee

    • Mexico IVA Freight

    • Original VAT

    • Special Brokerage Processing Fee

    • Storage Fee

    • Broker Fee

    • Brokerage Fee

    • Duties

    • Taxes

  • FF Adj Charges (Fulfillment Adjustment Charges) — These charges refer to miscellaneous adjusted fulfillment charges. This includes but is not limited to:

    • Address Correction

    • Additional Handling

    • Large Package

    • Label Created

    • Saturday Delivery

    • Dangerous Goods

  • RS Adj Charges (Returns Adjustment Charges) — These refer to return charges such as:

    • Undeliverables

    • Refused package

    • Bad address

    • Other return types

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